Administrator – Organic Trust

An opportunity exists to join a small team of dedicated professionals in an organic inspection and certification organisation located in Clontarf, Dublin 3.

This new position is a support role to the CEO and Inspection & Certification Officer – supporting all aspects of the inspection, certification and accreditation regime.

Duties include the following:
Liaising with a broad range of stakeholders, particularly our diverse membership of over 1000 clients – first point of contact by telephone and/or email and/or fax and/or post, therefore, pre-requisite is a friendly, approachable and professional approach.
Data input, analysis and processing including report binding, collating, processing and distribution.
Report writing, as required – contribution to a wide range of written communications including promotional materials, company magazine, brochures and so forth.
Post – Incoming and Outgoing
Courier Requirements – incoming & outgoing
Filing according to strict procedures
Managing office supplies; ensuring adequate supplies of documents, materials, enquiry packs etc are always available to assist other staff members in their roles
Processing organic mart livestock entries
Processing of Annual Renewal Documentation – Outgoing and Incoming
Handling queries, responding to requests, following up on documentation etc as required by the membership and the organisation on an on-going basis
Proficiency in the operation of the Company’s integrated Database as it relates to the functions stipulated in this job description; to observe full confidentiality regarding its contents and to confine any use of the Database to those specific areas which have been designated
Book-keeping assignments as assigned from time to time.
Ad hoc duties and projects as assigned on an on-going basis.

Overall Requirements
To manage the role in an efficient, proactive and timely manner
To represent the organisation at events as may be required from time to time, in a professional and helpful manner
Display the ability to multi-task and prioritise deadlines in this busy and varied work environment – a willingness to learn and adapt to changing work requirements is a pre-requisite
As an integral member of a small team of highly motivated and dedicated professionals, the successful candidate must be willing to be flexible regarding the demands of this role: tasks may vary depending on internal and external requirements, deadlines and so forth.
As an accredited organisation, our policies and procedures must be strictly adhered to and an understanding and willingness to comply with this requirement is essential.

Personal Attributes
Integrity & Strict Confidentiality
High level of IT competency
Excellent written and oral communication skills
Team player with a strong sense of initiative and self-motivation
Excellent time management skills
Accuracy and keen attention to detail
Methodical approach to workload
Friendly, approachable and professional in all interactions

Those interested in being considered for this vacancy should forward an up-to-date CV to by Friday December 1st 2017.

Regretfully, personal callers to our office cannot be accommodated.

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