Role Purpose/ Summary
The Compliance Manager is jointly responsible for the operational management of Pobal’s compliance function, which Pobal provide on behalf of the Department of Children and Youth Affairs (DCYA) and ensuring its effective management to meet both current and evolving business need. The compliance function is responsible for ensuring childcare service providers are meeting certain contractual obligations to the DCYA.
They will contribute to, and be involved in influencing the strategic direction of the function and working collaboratively with a series of stakeholders e.g. Government Departments, Funder Liaison, across Pobal directorates as appropriate. There will also be a focus on working collaboratively with their Pobal colleagues i.e. Compliance, Audit & Risk (CAR) co-Unit Managers, with Early Years colleagues, Better Start team and across the thematic area Project Managers etc. to ensure cohesive service delivery.
Key Responsibility Areas
Assume responsibility for key elements of the management of the compliance function including but not limited to team management, service provider case management, and data collation/analysis.
Conduct ongoing reviews of existing practices and procedures and implementing the appropriate improvements/changes as required.
Collate and analyse data from all compliance visits with a view to providing critical assessment and proposals for rectifying issues identified.
Conduct further investigation at service provider level from information available e.g. audit findings, audited financial statements etc. Ability to review individual visit data with a view to calculating the financial impact of the visit findings.
Ensure a clear understanding on all aspects of the compliance function as it evolves, which will help inform the development of future Early Childcare programmes e.g. Affordable Childcare Scheme (ACS).
Work collaboratively and engage proactively across the company in relation to the compliance function i.e. case management, risk cases etc.
Introduce procedures which enhance coordination and information sharing between CAR and Pobal’s Early Years directorate.
Development of service offer(s) which will prioritise and define requirements and assist in the planning and design of the unit going forward
Developing internal plans on a formal basis to ensure all agreed actions are documented, progress monitored regularly and reported on, and ensure all aspects of the service offer are implemented and delivered.
Plan, design and ensure that all compliance visits are carried out in an efficient and effective manner which meets the evolving needs of the business, and that appropriate assurances can be given to Government Departments, the Pobal Board and Executive Management Team.
Contribute to the development of the compliance ICT system and working collaboratively with ICT colleagues in relation to same.
Ensure the quality, accuracy, security and consistency of all data
Ensure a comprehensive policy and procedures manual is maintained to an appropriate standard
Develop comprehensive training programmes and support materials and ensure all staff receive appropriate ongoing training and mentoring
Problem solving and troubleshooting on all issues related to compliance
Develop appropriate reports using risk analysis and exception reporting on a weekly/monthly basis
Collate, analyse and critically assess/comment on compliance visit data for specified periods for reporting to the DCYA.
Implement month-end procedures to ensure all data is reviewed and collated regularly
Ensure all appropriate reporting cycles are consistently being met
Analysis and interpretation of the data and identification and reporting of any negative financial implications from a public accountability perspective.
Participate in and conduct ongoing reviews of the compliance function to monitor performance and identify any timely remedial action required
Conduct ongoing reviews of the format of visits, quality of reports etc. to identify any potential issues/improvements required. Recommend and implement the required enhancements on a quarterly/bi-annual basis
Contribute to a culture of continuous improvement by conducting year-end reviews to identify lessons learned, best practice and inform and assist in the development of the compliance function to meet business needs
4. People Management
Ensure the unit is fit for purpose in competency and practice; that staff are valued and developing as Pobal employees and as representatives of Pobal
Ensure the unit enjoys credible relationships within and outside Pobal
Establish a defined remit and sustainable caseloads
Team management, performance/staff management and development
Develop relationships and linkage mechanisms across Directorate Units and with corresponding elements of other Pobal Directorates
Positively influence the team whilst maintaining momentum and motivation under pressure
Ensure that all staff adhere to standards and procedures
Allocate work and ensure effective relationships in a team-working context
Liaison with the Executive director of CAR in relation to any significant issues as they arise.
Liaise closely with the existing Compliance Manager and develop a professional and efficient relationship which delivers on the compliance function
Any other duties within the general requirement
1. Leadership & management – Level 2
2. Analytical skills – Level 2
3. Problem solving & decision making – Level 2
4. Strategic focus – Level 2
5. Results driven – Level 2
6. Communication skills – Level 2
7. Driving Innovation– Level 2
8. Programme policies & procedures – Level 2
9. Project management – Level 2
10. Building & maintaining relationships – Level 2
11. Flexibility & adaptability – Level 2
Prior Experience of managing staff
Strong financial skills
Self-driven with a proven track record of achievement and ability to guarantee quality and accuracy
Evidence of the production of high quality reports and written materials
Proficient in MS packages e.g. Word, Excel, Outlook, programme databases, SharePoint portals
Relevant Third Level (e.g. Degree or Masters) or equivalent qualification
Drivers licence and provision of car for business purposes
Other Relevant Information
Relevant accountancy qualification / Membership of relevant Accountancy body
Understanding and experience of the Early Education and Childcare sector
Knowledge of workings of the community/voluntary/public sector
Knowledge of Government Accounting Regulations
Understanding of the Irish language
Terms & Conditions of Employment
Pobal’s Grade 4 Salary scale is €54,612 to €73,325 per annum
2. Duration of Contract
The contract is for an initial period of up to 31st December 2018
A probationary period of six months will apply
Pobal operates a defined contribution pension scheme. Employees have access to the scheme on successful completion of their six-month probationary period
5. Annual Leave
Annual leave will be 24 working days, exclusive of public holidays pro-rated for the contract. Existing Pobal staff will retain their current entitlements to annual leave
6. Travel & Subsistence
Travel and subsistence will be paid at public sector rates
7. Location of the position
The successful candidate will be located in one of Pobal’s Dublin Offices.
Selection will involve short listing of applicants for interview based on the criteria for the position as outlined in this job description and person specification.
Application details including the application form can be found on our website www.pobal.ie
To apply, please send your completed application form to email@example.com
The closing date for applications is 5pm, Tuesday 3rd October 2017.