HR Administrator – Merchants Quay Ireland

Main Duties/Responsibilities
Working closely with the HR team to ensure the efficient and effective delivery of all HR-related activity within the recruitment process including managing new joiners and leaver processes.
Update and maintain the HR systems including employee files and schemes to ensure accuracy on an ongoing basis.
Working with the team, build and maintain the capacity of the HR MIS (management information system) to produce timely and accurate HR reports. Monitoring of individual issues and organisational trends including paid and unpaid leave, Garda vetting, pension and other relevant workforce information.
Maximise the use of technology to deliver effective services and ensure continuous improvements in the HR department.
Support the development and monitoring of Key Performance Indicators for the HR department.
Support the effective administration and tracking of HR projects.
Responsible for the probation process within the organisation
To deal with the day-to-day queries that arise relating to e.g. terms and conditions, entitlement to leave, etc.
To prepare and maintain all relevant statistics/spreadsheets/dashboards for the HR Department e.g. headcount, sick leave etc.
To follow up all fixed term/specified/temporary staff contracts in relation to the renewal of such contracts
Monitors sick leave for CE Staff
Responsible for ensuring that all information related to CE salaries is provided to the Payroll Department by the appropriate date including employee set-ups, changes to employees details etc.
Administration of Drug Awareness Training
Responsible for ensuring that the service requirements for Volunteers are met and for liaising with service managers in this regard
Being the point of contact for people who are interested in volunteering with the organization and for liaising with external volunteer organizations
Responsible for collating and monitoring all timesheets
To maintain accident reporting spreadsheets and send to the insurance company on a monthly basis, and report all relevant Incidents/ Accidents to HSE
Updating the company website in regards to recruitment
Responsible for ordering HR office supplies
Any other duties as may be assigned from time to time by Management.

Person Specifications
Have at least 1 years’ experience in a similar role
To have a CIPD qualification or be working towards one
Excellent interpersonal skills and the ability to work with a diverse group of people as part of a team
Consistency in meeting deadlines and ability to juggle high volume and competing priorities
Proficiency in all Microsoft Office programs is essential, and experience in using a HR database ( MQI currently uses Sales Force)
Management reserve the right to amend or change this job description as required.

If you are interested in applying for this position, please complete the application form attached to this ad and email to with a copy of your up to date CV attached by 5pm on Friday 6th of October 2017. Please ensure to include the following title in the subject line of your email ‘HR Administrator’. Applications that do not have this title may fail to be shortlisted.

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