Office & Accounts Administrator – Global Action Plan

Global Action Plan is a not-for-profit, award winning charity, which supports schools, communities and businesses to take practical, environmental action to live and work as sustainably as possible.
Global Action Plan is part of GAP International – a global network of organisations in over 27 countries that facilitate behaviour change to promote environmental sustainability.

GAP is now recruiting for an Office & Accounts Administrator. This is a part-time position of 25 hours per week. Reporting directly to the CEO, the Office & Accounts Administrator will be responsible for ensuring the effective day-to-day administration activities to facilitate the smooth
running of the organisation.

Principal responsibilities:
Manage day-to-day operation accounts including, customer invoicing, incoming invoices, project accounts, bank reconciliations and lodgements
Record day to day financial transactions of the organisation onto the accounting software
Ensure that Wages, PAYE / PRSI and Withholding tax are carried out on fortnightly basis
Ensue end of year returns (P35) and end of year accounts are completed and kept in order
Issue invoices to customers and ensure that receivables are collected promptly
Process payroll in a timely manner
Conduct a monthly reconciliation of the bank account to ensure their accuracy
Assemble information for external auditors for the annual audit
Compile and maintain the annual budget and assist in the periodic revision of the organisational budget
Calculate variances from the budget and report significant issues to management
Ensure transactions and activities comply with the organisations financial policies and procedures
Monitor cash flow of the organisation and report fluctuations to the CEO on a monthly basis, or as required
Provide management accounts to the CEO on a monthly basis, or as required
Record income as received and make bank deposits
Maintain historical records by filing documentation in an orderly accounting filing system
Provide clerical and administrative support to the CEO as requested
Undertake any other such relevant duties as may from time to time arise and are considered appropriate.
Purchase supplies and equipment as required and authorized by management
Monitor office supply levels and reorder as necessary
Manage all utility providers

Qualifications & experience:
3rd level qualification or equivalent in relevant discipline such as business administration or finance.

3 years+ experience in a similar role
Excellent knowledge of computerised accounts and financial software such as Quick Books and CollSoft
Excellent numeracy skills & financial management/bookkeeping experience and advanced Excel skills.
Strong IT & organisational skills
Strong oral, written communication and interpersonal skills
Ability to multitask and problem solve
High level of attention to detail
Reliable & adaptable with an enthusiastic approach to work

Salary & hours of work
This is a part-time position for 25 hours per week. Working hours will be agreed with the successful candidate. Salary is commensurate with qualifications and experience.

How to apply

Please send a cover letter and CV outlining qualifications, relevant skills and experience and your earliest start date to

The closing date for receipt of applications is 4pm on Thursday 29th December 2016 with interviews being held on Tuesday 10th January 2017.

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