Receptionist – Irish Heart Foundation

We support
pioneering medical research, campaign for improved patient care, and promote positive public health strategies. We work in hospitals, schools and workplaces to support, educate and train people to save lives. As a charity we are dependent on the generosity of the public to continue our vital good work. We ask the public to support our work by donating, giving of their time to volunteer or by learning the skills needed to save a life through our courses.

Key Responsibilities
Manage front of house reception area and welcome all visitors and staff to the premises in a professional and welcoming manner
Operate the IHF switchboard directing or taking messages where appropriate
Receiving and sorting daily mail and deliveries
Manage the collection of outgoing post from each department
Creating and managing access cards for all visitors and new hires to the IHF
Assisting the stores and facilities manager with any ad-hoc duties which may arise
Management of onsite meeting room bookings
Managing all office facilities including stationary, catering, supplies and liaising with third party vendors
Ordering taxis, couriers and booking travel arrangements
Act as the administrator for the various health councils associated with the Irish Heart Foundation, there are currently 6 active health councils.
Link in with relevant IHF staff to ensure consistent communication between Councils and the IHF
Plan and organise any seminars or events as required for the councils
Update appointment calendars and schedule meetings/appointments when necessary
Update the council membership data and record all correspondence in the CRM system
Assisting with coordination of onsite and offsite events
Assist all departments on admin work when required.
Skills and Experience Required
Must have completed leaving certificate or equivalent
Minimum 8 years’ experience in a similar role

Strong communication skills
Previous experience working with a CRM system
Excellent organisational and multi-tasking skills
General administration experience is an advantage
Details of Role and Application process
This is a full-time role, Monday to Friday. The role is based in the Irish Heart Foundation’s offices in Rathmines, Dublin.
The above is a guide to the nature of the work required. It is not wholly comprehensive or restrictive. This job description will be reviewed in line with business needs.

To apply
please provide an up-to-date curriculum vitae and a cover letter outlining how you suit the post by email to Siobhan Browne, HR Consultant Email:
The closing date for this position is Monday 12th July , 2021.
The Irish Heart Foundation is an equal opportunities employer. The Irish Heart Foundation has a no smoking policy. Employees are not permitted to smoke whilst undertaking any duties on behalf of the Foundation.

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