About HAIL
HAIL is an Approved Housing Body with over 450 properties in the Greater Dublin area
HAIL’s vision is to be the provider of choice for housing and support for people with mental health difficulties, enabling them to achieve and sustain independent living in the community by having secure, quality, affordable accommodation with appropriate support services tailored to their needs.
HAIL’s mission is to provide housing and individually tailored services to support people, primarily those with mental health difficulties, to integrate and live independent lives in the community.

Job Purpose Summary
The Administrative Officer will be responsible for providing administrative assistance to the CEO, and, Board Directors and Committee Members. The role also consists of general office administration with focus on HR functions. Operating as part of a team is most important, with the flexibility to respond to various tasks as required.

Key Role and Responsibilities
Working as part of a busy organisation, the main duties of the post will be to:
Provide high quality, professional administrative support to the CEO, the Board and its Committees:
Responsible for practical arrangements for Board and Committee meetings such as:
Organisation and scheduling of meetings
Collating and circulating meeting packs
Minute taking
Assist with HR functions of the organisation including but not limited to record keeping, arranging interviews and training and liaising with our HR consultants
Diary management for the CEO
Provide administrative assistance to the CEO on Governance-related and various other projects across the organisation
Provide office support to the Corporate Team as required in the day to day running of the office including answering calls, greeting and assisting visitors
to the office and monitoring the Company’s generic emails
Ensure that security and confidentiality in your role are maintained at all times
Ad hoc tasks as directed

Competencies / Qualifications required:
3+ years proven experience in an administration role
PC literate and competent in using Microsoft package including Word, Excel,Powerpoint and Outlook
Experience organising meetings and taking minutes
Experience of dealing appropriately with confidential and sensitive information
Strong customer care and communication skills
The ability to work as part of a team
Ability to prioritise & problem-solve
Ability to work under pressure and flexibly
Integrity and personal effectiveness
Commitment to the delivery of quality services
Empathy with the client base, excellent communication and team working skills are key requirements for the post.

Desirable criteria:
Proven experience in a similar role providing administrative support to a senior level
A working knowledge of the voluntary housing or charity sectors would be beneficial

HAIL offers:
Flexible working hours
24 annual leave days plus 3 Company days
Company Pension Scheme with current contributions rates of 6% employer contribution and 6% employee contribution
Death in Service Benefit
Health insurance for serious illness
Training and development
Paid expenses
1. Appointment
This post will be filled immediately.
All contracts are subject to successful completion of a six-month probationary period.

2. Recruitment Process
Please send a letter of application outlining your suitability for this role and your C.V. to hr@hail.ie by 5pm on Friday, 10th March 2023. Only those shortlisted for Interview will be responded to.