Head of Organisational Support Services / Office Manager – Asthma Society of Ireland

About Asthma Society of Ireland
Established as a charity over 40 years ago, the Asthma Society of Ireland is the national patient support organisation for people with asthma. It is on of the most recognised health charities is the country. Our services include National Adviceline, Asthma in the Pharmacy Programme, Community Outreach Programmes, Parents & Carers Programmes, educational programmes for schools and clubs and healthcare professional programmes. We have a strong history of working with corporate partners and statutory funders as well as many well established community fundraising initiatives. The Asthma Society of Ireland is a membership based organisation working on behalf of Ireland’s 470,000 people with asthma.

Main duties / responsibilities:
Managing the society’s back office, coordinating the work of the team and organizing team meetings;
Line management of administrative staff;
Overseeing the implementation of, and reporting on, the society’s current grant agreements, in conjunction with the rest of the management team and the society’s finance administrator;
Drafting proposals for potential funders and other stakeholders;
Writing reports and promotional materials about the society’s work;
Managing the society’s CRM database;
Providing administrative support to the society’s board and its committees;
Providing general administrative and research support to the Chief Executive;
Developing, reviewing and monitoring implementation of the society’s office policies and procedures;
HR administration;
Health and safety coordination;
Data protection coordination;
IT and systems management;
Assisting with the development and delivery of the society’s information campaigns and programmes;
Assisting with membership development; and
Other duties appropriate to the post.

Qualifications & experience required:
A relevant third level qualification;
Relevant work experience;
Excellent written communication skills and a proven ability to produce high quality reports and proposals;
Excellent research skills;
Experience of using CRM databases such as Salesforce;
Excellent IT skills, including sound and proven knowledge of Office 365 (Excel, Word and Powerpoint) and experience of updating web content;
Personnel management and coaching experience;
A high degree of accuracy and attention to detail;
Ability to work to deadlines;
Excellent organizational and interpersonal skills together with a proven ability to work successfully in a team environment;
A willingness to be flexible and assist in all aspects of the society’s work as required;
A high level of self-motivation with an ability to work independently and on your own initiative; and
Fluent English.

To apply please send your CV and a cover letter to hr@asthma.ie before 1pm on Wednesday 26th October 2016.

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