This is a very exciting opportunity to be part of a wider HR team. The HR Administrator will be a key member of the HR Team, reporting to the HR Coordinator. The successful candidate will be responsible for a suite of HR administrative duties. The HR Administrator will support a culture of continuous improvement by being service oriented, working closely with the HR Officer. Coordinating special projects and deploying best practice HR initiatives across the organisation.
2. Key Areas of Responsibility
Liaise and co-operating with the HR team and other managers to deliver HR support throughout the organisation.
Data Entry: Ensuring accurate employee records are maintained on all HR systems both electronic (PAMS) and paper based.
Ensuring an efficient transfer of data to our online HR system to meet the organisations goals.
Coordinate and liaise with the HR Officer on any training to be planned / trainers arranged / venue booked etc.
Coordinate the overall recruitment process; job descriptions, job adverts, shortlisting, interview panels, Garda vetting, reference checking.
Create the New Starter packs to be sent, containing contracts, offer letter, induction training, Job Description, Handbook etc. and job.
Track all relevant paperwork expected back from new starts.
Processing of new hires, terminations, and probation, absence, and holiday and status changes accurately and efficiently on both electronic HR systems and any paper based systems.
Be the first point of contact for all recruitment queries.
Ensuring best practice is evident and sound HR advice is given.
Providing data for and preparing management information reports and documents.
Liaising with Finance Team in relation to payroll processing each month.
Providing HR advice and support to managers and employees, explaining procedures and policies in a timely and effective manner.
Handling all employee inquiries timely, including an initial response, escalating to HR Coordinator as required.
Maintaining and further developing both electronic and paper filing systems.
Preparing, reviewing, and providing KPI reports as required.
Contributing to HR projects as required.
Ensuring the ongoing implementation of the fundamental purpose and ethos of Depaul.
The above list is not exhaustive; additional areas of responsibility may be added over time and flexibility to cover for other staff roles is required from time to time.
3. Person Requirements
1 years’ experience in a HR administrative role.
ECDL or equivalent qualification, especially in MS Word, MS Excel & Internet use
Experience of minute taking for a variety of different types of meetings.
Experience in dealing with confidential information
Experience of drafting letters and reports on a variety of issues.
Accuracy and attention to detail is essential
Ability to be a flexible and co-operative member of a team
Knowledge of standard office procedures.
Ability to communicate effectively verbally and in writing
Ability to use initiative and apply sound decision making skills.
Ability to work under pressure and effectively manage stress.
Ability to set up and maintain both manual and electronic filing systems with a high level of accuracy.
Experience of organising own workload and being individually responsible and working on own initiative.
Online Application Procedure:
Please complete an application through our on line application process available on the employment page of our website
For more information, please contact Human Resources:
Tel: 00 353 1 453 7111 or e-mail firstname.lastname@example.org
Closing date for all applications: Friday the 14th July 2017 at close of business
Panels will be formed from which future vacancies may be filled